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Pick the review schedule, you can choose to review this project by weeks, months or years.In the Review page, tap ‘Review every 1 week’ on the top bar.You can also change a project’s review schedule: You can force a project to be reviewed immediately: Once you’re done reviewing a particular project or list, tap ‘Mark Reviewed’ on the bottom of the Review page.
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I may then go on to other projects and do similar housekeeping I may put a project to “Clean the storeroom” on hold because I don’t have time this week, or check off tasks I’ve already completed but forgotten to check off. Are the projects and actions still up-to-date? Are they still goals you want to accomplish, as well as actions you want to commit to for the week ahead? Are there projects and actions you can cross off your plate, or are there additional projects and actions you want to add?įor example, I may look through my “Take a vacation in Hong Kong” project and realize that I really need to start searching for places to go, so I set a due date for that task. The job is to go through each project and item on your plate, and think through them. On the Review page, projects and actions will appear just like they look on any other task screen. The ‘Review’ tab on OmniFocus’ Home screen will highlight the number of items which need to be reviewed. Remaining items, including deferred items, will also ask to be reviewed. It is at the heart of what makes GTD work trust me when I say that it pays off immensely to make the weekly review a habit.īy default, projects and actions are set to be reviewed every one week from the day they’re created, until they’ve been completed or dropped.
Omnifocus 3 review update#
Reviewing your projects and actions weekly helps you to clear out anything that’s no longer relevant, and update actions that are still current. The Weekly Review is what keeps your list of actions real and relevant. You can create an action to ‘Revise test notes,’ and set it to be due again every 1 day after completion, to make sure you do it daily.
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‘Due Again After Completion’ is good for repeating actions that have to be completed at a certain interval after the last one.įor example, you might have an important test coming up, in which case you want to make sure you revise your notes regularly until the test is over. The repeating task won’t have a Due Date, so it’ll just hang there until you complete it again. The action isn’t time-sensitive, so you can do it every 4 or 5 weeks, no problem. If you set the action ‘Clean my desk’ to defer again 4 weeks after completion, after you check this action off - regardless of when you completed it - the action will be deferred until 4 weeks later, when it’ll appear in OmniFocus again. The option ‘Defer Again After Completion’ is ideal for actions that have to be repeated at a certain interval after being completed.įor example, you might want to clean your desk roughly every 4 weeks. If I only want to check my mailbox every Monday, Wednesday and Friday, I’ll then pick ‘M,’ ‘W,’ and ‘F.’ To repeat the action on specific days of the week, choose ‘Repeat every 1 week.’ You’ll then be able to pick which days of the week you want the action to repeat. For example, you might want to check your mailbox every three days so you can set this action to ‘Repeat every 1 day.’ Repeat an action regularlyĬhoose ‘Repeat Regularly’ when you need to do something at a regular interval of time. One is to ‘Repeat Regularly,’ the second is to ‘Defer Again After Completion,’ and the last is to ‘Due Again After Completion.’ The three options can get a little confusing, so here’s the difference. There are three ways to repeat an action. Luckily, OmniFocus lets you set actions to repeat after they’ve been finished. What about actions that you do regularly? It would be a hassle to check them off, and then type them in again. OmniFocus for iPhone - Repeating Actions, Review, Location, Siri Getting started with repeating actions